Document specialist 1 category 6 810. Job description of a document specialist. Characteristics of work, tasks and job responsibilities

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Instructions for the position " Document specialist of the 1st category", presented on the website, meets the requirements of the document - "DIRECTORY OF Qualification Characteristics of Workers' Professions. Issue 42. Metal processing. Part 1. Managers, professionals, specialists, technical employees. Part 2. Workers. Book 1. “Metal casting”, “Metal welding”. Book 2. "Drawing, squeezing, cold stamping of metal. Production of heating boilers, metal tanks and similar products", "Forging, high and low temperature processing of metal." Book 3. "Turning, drilling, milling and other types of processing of metals and materials", "Coating of metals with metals. Painting." Book 4. “Coating of metals with non-metals: enameling and other types of coating”, “Mechanism and assembly work in machine production”, which was approved by order of the Ministry of Industrial Policy of Ukraine on March 22, 2007 N 120. Agreed by the Ministry of Labor and Social Policy of Ukraine. Put into effect since April 2007 The document status is "valid".

Preface to the job description

0.1. The document comes into force from the moment of approval.

0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.3. The document has been approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.

1. General Provisions

1.1. The position "Category Document specialist" belongs to the "Professionals" category.

1.2. Qualification requirements - complete higher education in the relevant field of study (master, specialist); for a master - no requirements for work experience, for a specialist - work experience in a profession of category II - at least 2 years.

1.3. Knows and applies in practice:
- resolutions, instructions, orders, methodological and other guidance materials, regulatory documents on documentation support for management;
- the procedure for planning, design and technology of work on the basis of organizational and computer technology for documentation support management services;
- methods for developing their optimal structures;
- methods of research, analysis, design and development of documentation systems, standards for unified documentation systems;
- the procedure for registration, classification, storage, examination of the value of documents;
- organization of archival affairs;
- regulatory and methodological documents on the design and operation of automated information management systems;
- basics of programming, methods of designing and updating databases and data banks;
- basics of management, ergonomics, social psychology, sociology, labor legislation;
- document creation;
- organization of state institutions and public organizations, economic and legal aspects of their activities;
- domestic and international experience in the field of documentation support for management.

1.7. A Category I document specialist during absence is replaced by a person appointed in accordance with the established procedure, who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

2. Characteristics of work, tasks and job responsibilities

2.1. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology: accounting, execution control, operational storage, reference work.

2.2. Takes part in planning, organizing and improving the activities of the management documentation support service.

2.3. Monitors the state of office work in structural divisions.

2.4. Prepares proposals to ensure ergonomic working conditions, rationalize workplaces for employees of the management documentation support service.

2.5. Develops unified documentation systems and timesheets of documents for various purposes and management levels, classifiers of document information.

2.6. Organizes the implementation, maintenance (including automated) and development of the documentation system, which also includes documents on computer media and classifiers of document information.

2.7. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows.

2.8. Takes part in the selection of documents that are transferred to state storage, the organization of current storage and the examination of the scientific and practical value of documents.

2.9. Takes part in setting tasks, designing, operating and improving (in terms of information support for automated information systems and control systems, as well as new information technologies (including paperless), which are based on the use of computer and microprocessor technology, design and updating of databases of data banks .

2.10. Studies and summarizes advanced domestic and international experience in the field of documentation support for management, develops normative and methodological materials for documentation support.

2.11. Participates in the selection, placement and professional development of personnel for the documentation support service of management.

2.12. Knows, understands and applies current regulations relating to his activities.

2.13. Knows and complies with the requirements of regulations on labor protection and environmental protection, complies with the norms, methods and techniques for the safe performance of work.

3. Rights

3.4. Category I document specialist has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision of the necessary equipment and inventory.

4. Responsibility

4.1. Category I document specialist is responsible for failure to fulfill or untimely fulfillment of the duties assigned by this job description and (or) failure to use the granted rights.

4.4. Category I document specialist is responsible for non-fulfillment or improper fulfillment of the requirements of internal regulatory documents of the organization (enterprise/institution) and legal orders of management.

4.5. A category I document specialist is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.

4.6. A Category I document specialist is responsible for causing material damage to an organization (enterprise/institution) within the limits established by current administrative, criminal and civil legislation.

JOB DESCRIPTION

document specialist

(approximate form)

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of a document manager.

1.2. A document specialist is appointed to a position and dismissed from a position in the manner established by current labor legislation by order of the head of the organization.

1.3. The document specialist reports directly to the _____________ organization.

1.4. A person who has:

Document specialist: higher professional education without requirements for work experience.

1.5. The document specialist must know:

Legislative and regulatory legal acts, resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to documentation support for management;

The procedure for planning, designing and technology of work based on organizational and computer technology for management documentation support services;

Methods of research, analysis, design and development of documentation systems;

The procedure for registration, classification, storage, examination of the value of documents;

Organization of archival affairs;

Regulatory and methodological documents on the design and operation of automated information management systems;

Basics of programming;

Methods for designing and updating databases and data banks;

Fundamentals of ergonomics, social psychology, sociology;

Documentation;

Domestic and foreign experience in the field of documentation support for management;

Fundamentals of economics, labor organization and management;

Labor legislation;

Internal labor regulations;

Labor protection rules and regulations.

2. FUNCTIONAL RESPONSIBILITIES

Note. The functional responsibilities of a document manager are determined on the basis and to the extent of the qualification characteristics for the document manager position and can be supplemented and clarified when preparing a job description based on specific circumstances.

2.1. Document specialist:

2.1.1. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work).

2.1.2. Takes part in planning, organizing and improving the activities of the management documentation support service, and exercises control over the state of office work.

2.1.3. Prepares proposals for ensuring ergonomic working conditions, rationalizing the workplaces of employees of the management documentation support service.

2.1.4. Develops unified documentation systems and timesheets of documents for various purposes and management levels, classifiers of document information.

2.1.5. Organizes the implementation of documentation systems.

2.1.6. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows.

2.1.7. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents.

2.1.8. Takes part in setting tasks, designing, operating and improving (in terms of information support) automated information systems and management systems, as well as in the development of the latest information technologies (including paperless), based on the use of computer and microprocessor technology, design and updating of databases and data banks.

2.1.9. Studies and summarizes advanced domestic and foreign experience in the field of documentation support for management, develops normative and methodological documents on documentation support issues.

2.1.10. Participates in the selection, placement and advanced training of personnel for the documentation support service of management.

3. RIGHTS

3.1. The document specialist has the right:

3.1.1. Require the management of the organization to provide assistance in the performance of their official duties.

3.1.2. Improve your skills.

3.1.3. Get acquainted with draft decisions of the organization’s management relating to its activities.

3.1.4. Submit proposals on issues related to your activities for consideration by your immediate supervisor.

Receive from employees of the organization the information necessary to carry out its activities.

4. RESPONSIBILITY

4.1. The document specialist is responsible for:

4.1.1. For failure to perform or improper performance of their duties provided for in this job description - in accordance with current labor legislation.

4.1.2. For offenses committed during the period of its activities - in accordance with current civil, administrative and criminal legislation.

4.1.3. For causing material damage - in accordance with current legislation.

4.1.4. For violation of the internal labor regulations, fire safety and safety regulations established in the organization.

5. OPERATING MODE

5.1. The document manager’s working hours are determined in accordance with the internal labor regulations established in the organization.

5.2. Due to production needs, a document specialist may be sent on business trips (including local ones).

This job description has been developed in accordance with _________ _________________________________________________________________________. (name, number and date of document)

AGREED BY: Legal Adviser ____________ ___________________ (signature) (Full name)

"___"__________ ___ G.

I have read the instructions: _____________ ___________________ (signature) (full name)

Section “General industry qualification characteristics of positions of workers employed in enterprises, institutions and organizations”, approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 N 37), (details of other acts and documents) 6.2. The employee is familiarized with this job description upon hiring (before signing the employment contract). The fact that the employee has familiarized himself with this job description is confirmed (by signature on the familiarization sheet, which is an integral part of this instruction (in the magazine for familiarization with job descriptions); in a copy of the job description kept by the employer; in another way) 6.3. .

Job description of a document specialist (option 2)

Read about the topic in the electronic journal. In the most general form, the responsibilities of a document manager in an organization boil down to the following:

keeps records, monitors execution, ensures prompt storage of documentary information;
controls the state of office work;
develops unified systems and classifiers for documentation;
works to streamline the composition of documents and information indicators;
optimizes document flow;
takes measures to ensure the safety of documents;
conducts a value assessment;
develops regulatory and methodological documents in its field of activity.

The job responsibilities of a document manager in an institution may have their own specifics depending on the field of activity. For example, a document specialist in the judiciary will have a number of responsibilities in relation to the specificity of the documentation.

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Attention

After completing all these steps, the instruction acquires legal force and becomes mandatory for execution by the employee. Read also:

Document flow accounting
Instructions for organizing document flow in an organization
Office work and document flow 2017

Functionality The qualification directory provides a description of the functionality in a general form, without breaking it down into categories. But if the organization simultaneously employs (or creates units in the staffing table) specialists of several categories, then the job description of a document specialist of the 1st category, the second category or a specialist without a category must be approved.

The functional responsibilities of a document manager may include the entire set of necessary responsibilities of a particular organization if there are no specialists with categories on staff.

Job description of document specialist

Info

Takes part in planning, organizing and improving the activities of the management documentation support service, and monitors the state of office work. Prepares proposals for ensuring ergonomic working conditions, rationalizing the workplaces of employees of the management documentation support service. Develops unified documentation systems and timesheets of documents for various purposes and management levels, classifiers of document information.

Document specialist

Organizes the implementation of documentation systems. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents. Takes part in setting tasks, designing, operating and improving (in terms of information support) automated information systems and management systems, as well as in the development of the latest information technologies (including paperless), based on the use of computer and microprocessor technology, design and updating of databases and data banks.

Qualification directory document specialist 1st category

Important

Participates in the selection, placement and advanced training of personnel for the documentation support service of management. 3. Rights Document specialist of category I has the right: 3.1. For all social guarantees provided for by law. 3.2. Get acquainted with draft decisions of the management [of an enterprise, institution, organization] relating to its activities.

3.3. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management. 3.4. Sign and endorse documents within your competence. 3.5. Interact with the heads of structural services [enterprises, institutions, organizations], obtain information and documents necessary to fulfill their official duties.
3.6.
A bank specialist will be required to maintain bank secrecy when working with documentation, a document specialist in a medical institution will be required to ensure the safety of medical confidentiality, etc. The job description of an institution's document manager must contain these points for each specific position. Thus, the job description of a document specialist in 2017 will differ significantly depending on the specific position in a specific organization.
And it is advisable to prescribe the functions of a document manager as closely as possible to the goals and objectives of the company. Modern trends Despite the fact that documentation support (paperwork) is a rather conservative area, very serious changes in documentation support are now taking place.

Service instructions for a category I document specialist

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Industry-wide qualification characteristics
Specialist positions

Job description of a document specialist: basic competencies and responsibilities

The document specialist is held accountable: - for improper performance or failure to fulfill his job duties provided for in this job description - in the manner established by the current labor legislation of the Russian Federation; - for offenses and crimes committed in the course of their activities - in the manner established by the current administrative, criminal and civil legislation of the Russian Federation; - for causing material damage - in the manner established by the current labor legislation of the Russian Federation. 5.2. . 6. Final provisions 6.1. This job description has been developed on the basis of the Qualification Characteristics of the position “Document Officer” (Unified Qualification Directory of Positions of Managers, Specialists and Other Employees.
Unified qualification directory of positions of managers, specialists and other employees (US), 2017 Qualification directory of positions of managers, specialists and other employeesSections “General industry qualification characteristics of positions of workers employed in enterprises, institutions and organizations” and “Qualification characteristics of positions of employees employed in scientific- research institutions, design, technological, design and survey organizations”, approved by Resolution of the Ministry of Labor of the Russian Federation dated 08/21/1998 N 37 (as amended on 05/15/2013) Dispatcher Contents Engineer Job responsibilities. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work).

Document specialist of the 1st category is

Demand from the management [of an enterprise, institution, organization] to provide assistance in the performance of their official duties and rights. 3.7. Improve your professional qualifications. 3.8. Other rights provided for by labor legislation. 4. Responsibility A category I document specialist is responsible for: 4.1.

For failure to perform or improper performance of their job duties provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation. 4.2. For causing material damage to the employer - within the limits determined by the current labor and civil legislation of the Russian Federation. 4.3. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal, and civil legislation of the Russian Federation.

Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows. 7. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents. 8. Participates in setting tasks, designing, operating and improving (in terms of information support) automated information systems and management systems, as well as in the development of the latest information technologies (including paperless), based on the use of computer and microprocessor technology, design and updating databases and data banks.

9. Studies and summarizes advanced domestic and foreign experience in the field of documentation support for management, develops normative and methodological documents on issues of documentation support. 10.

I approve [position, signature, full name of the manager or other official authorized to approve the [organizational and legal form, job description] name of the organization, [day, month, year] of the enterprise] M.P. Job description of a category I document specialist [name of organization, enterprise, etc.] This job description was developed and approved in accordance with the provisions of the Labor Code of the Russian Federation, the Unified Qualification Directory of Positions for Managers, Specialists and Employees, 4th edition, approved. Resolution of the Ministry of Labor of the Russian Federation dated August 21, 1998 N 37, and other legal acts regulating labor relations. 1. General provisions 1.1. Document specialist of category I belongs to the category of specialists and is directly subordinate to [name of the position of the immediate supervisor]. 1.2.

Document specialist

Qualification directory document specialist 1st category

Important

Qualification requirements - document specialist

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Job description (Ukr) Job description (Rus) Compare translation Category - Professionals | Industry - (Professions of workers that are common to all types of economic activity) Instructions for the position of “Documenter”, presented on the website www.borovik.com, meet the requirements of the document - “DIRECTORY OF Qualification Characteristics of Professions of Workers. Issue 1. Professions of workers that are common to all types of economic activity,” which was approved by order of the Ministry of Labor and Social Policy of Ukraine dated December 29, 2004 N 336. The status of the document is ‘current’. Qualification requirements Document manager: complete higher education in the relevant field of training (master's, specialist).
Work experience in the profession of document specialist of category I - at least 2 years.

Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work). Takes part in planning, organizing and improving the activities of the management documentation support service, and monitors the state of office work. Prepares proposals for ensuring ergonomic working conditions, rationalizing the workplaces of employees of the management documentation support service.

Develops unified documentation systems and timesheets of documents for various purposes and management levels, classifiers of document information. Organizes the implementation of documentation systems.

Eksd - document specialist

Attention

Document specialist

Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management. 3.4. Sign and endorse documents within your competence. 3.5. Interact with the heads of structural services [enterprises, institutions, organizations], obtain information and documents necessary to fulfill their official duties.

Job description of document specialist

home
Industry-wide qualification characteristics
Specialist positions

Job description of a document specialist (option 2)

Job responsibilities The document specialist performs the following duties: 3.1. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work). 3.2. Takes part in planning, organizing and improving the activities of the management documentation support service, and monitors the state of office work.
3.3. Prepares proposals for ensuring ergonomic working conditions, rationalizing the workplaces of employees of the management documentation support service. 3.4. Develops unified documentation systems and timesheets of documents for various purposes and management levels, classifiers of document information. 3.5. Organizes the implementation of documentation systems. 3.6.

ECSD 2018. Revision dated April 9, 2018 (including those with changes that entered into force on July 1, 2018)
To search for approved professional standards of the Ministry of Labor of the Russian Federation, use directory of professional standards

Document specialist

Job responsibilities. Develops and implements technological processes for working with documents and documentary information based on the use of organizational and computer technology (accounting, execution control, operational storage, reference work). Takes part in planning, organizing and improving the activities of the management documentation support service, and monitors the state of office work. Prepares proposals for ensuring ergonomic working conditions, rationalizing the workplaces of employees of the management documentation support service. Develops unified documentation systems and timesheets of documents for various purposes and management levels, classifiers of document information. Organizes the implementation of documentation systems. Takes measures to streamline the composition of documents and information indicators, reduce their number and optimize document flows. Participates in the selection of documents transferred for state storage, organization of storage and examination of the value of documents. Takes part in setting tasks, designing, operating and improving (in terms of information support) automated information systems and management systems, as well as in the development of the latest information technologies (including paperless), based on the use of computer and microprocessor technology, design and updating of databases and data banks. Studies and summarizes advanced domestic and foreign experience in the field of documentation support for management, develops normative and methodological documents on documentation support issues. Participates in the selection, placement and advanced training of personnel for the documentation support service of management.

Must know: legislative and regulatory legal acts, decrees, directives, orders, other governing and regulatory documents of higher authorities relating to documentation support for management, the procedure for planning, design and technology of work based on organizational and computer technology of documentation support services for management, methods of research, analysis, design and development of documentation systems, procedures for registration, classification, storage, examination of the value of documents, organization of archiving, regulatory and methodological documents on the design and operation of automated information management systems, programming basics, methods for designing and updating databases and data banks, basics of ergonomics, social psychology, sociology, document management, domestic and foreign experience in the field of documentation support for management, fundamentals of economics, labor organization and management, labor legislation, internal labor regulations, labor protection rules and regulations.

Qualification requirements.

Document specialist: higher professional education without requirements for work experience.

Vacancies for the position of Document Manager on the all-Russian vacancy database