As stated in the plan schedule for 44 Federal Laws. Procurement schedule. Example of filling out justification

Procurement schedule- this is a document drawn up by the customer, which is the basis for carrying out procurement activities to meet state and municipal needs.

The schedule under 44-FZ is drawn up on the basis of the procurement plan, but for a period of 1 financial year. It contains a more detailed description of the ongoing tender.

Art. 21 44-FZ regulates work with schedules.

According to Part 11 of Art. 21 customers can carry out their purchases only in accordance with this document; if the tender is not provided for in the schedule, then they do not have the right to conduct it.

Information contained in the schedule

purchase identification code;
- name and description of the procurement object indicating the characteristics of such object;
- quantity of goods supplied;
- the volume of work performed, services provided;
- planned terms;
- frequency of delivery of goods, performance of work or provision of services;
- NMCC or the price of a contract concluded with a single supplier (contractor, performer);
- justification for the purchase in accordance with Art. 18 44-FZ;
- the amount of the advance (if advance payment is provided);
- stages of payment (if the execution of the contract and its payment are stipulated in stages).
additional requirements for procurement participants, if any, and justification for such requirements;
method of identifying a supplier and its rationale;
procurement start date;
information on the amount of application security and contract security;
information on the application of what is specified in Part 3 of Art. 32 criteria for the cost of the life cycle of a product or an object created as a result of work;
information about banking support of the contract in cases established in accordance with Art. 35.

The procedure for the formation and maintenance of schedules is established by Government Resolutions:

for customers financed from the federal budget - PP dated 06/05/2015 No. 553
for regional and municipal customers - PP dated 06/05/2015 No. 554

The same Resolutions determine the form of the schedule.

Making changes to the procurement schedule

In cases specified by law (Part 13, Article 21 44-FZ), the customer can make an unlimited number of changes to the schedule. So, in what cases can the customer change the schedule:

the most basic is making changes to the procurement plan, which entails a change in the schedule;
change in the NMCC or the price of a contract concluded with a single supplier;
before (!) the start of the procedure - changing the term of the contract, the amount of the advance or the payment procedure;
if the purchase date changes, the method of determining the supplier or in case of cancellation of the tender;
when implementing a decision made by the customer based on the results of public discussion and not requiring changes to the procurement plan;
in other cases provided for by law.

Deadlines for posting schedules in the UIS

The customer has the right to make changes to the schedule within a strictly limited time frame established by Part 14 of Art. 21 44-FZ - no later than 10 days before the date of posting in the Unified Information System a notice of the procedure (or sending an invitation in the case of closed procurements).

Exceptions are bidding, in accordance with parts 2, 4 - 6 of Art. 55, part 4 art. 55.1, part 4 art. 71, part 4 art. 79, part 2 art. 82.6, part 19 p.83, part 27 art. 83.1 and part 1 of article 93. That is cases of recognition of procurement procedures as failed, because not a single application was submitted or all of them were rejected by the commission.

After approval of the schedule by the customer, as well as changes made to it, it must be placed in a unified information system within 3 working days.

Placing a schedule

The procurement schedule under 44-FZ is placed in the unified information system in the “Planning” tab. All users have free access to this information.

If the customer has questions in drawing up a procurement plan and schedule, he can use the user manual, which is also located in the Unified Information System. In the "Documents" tab, you need to select "Materials for working in the UIS", then go to the "User Guide" folder and open the document "User Guide. Formation and placement of PP and PG".

OOO ICC"RusTender"

The material is the property of the site. Any use of the article without indicating the source - the site is prohibited in accordance with Article 1259 of the Civil Code of the Russian Federation

The schedule is one of two planning documents within the framework of 44-FZ. If the order is not included in it, then the purchase is prohibited. Let’s figure out how to cope with this task and provide a sample of filling out the schedule and justifications for 2018.

What information to include in the schedule

All state and municipal customers must draw up a schedule. It needs to reflect information about all purchases that are planned for the next financial year. For each purchase you must specify:

purchase identification code;
name of the procurement object, volume, delivery time, additional requirements for participants;
procurement method;
the initial minimum contract price (NMCP) and the amount of the advance;
the date when they plan to conduct it;
justification of the NMCC and the procurement method;
the amount of security for the application and contract.

It is impossible to carry out a purchase that is not in the schedule (Part 11, Article 21 of Law No. 44-FZ).

Please note that authorities have the right to oblige additional information to be included in the schedule (Part 7, Article 21 of Law No. 44-FZ). Please note that for the following groups of goods it is allowed not to decipher the information in the schedules:

medications;
services and products worth less than 100 thousand rubles;
repair work and maintenance of premises classified as non-residential;
services of teachers or guides;
hiring staff to conduct static analysis;
gaining access to foreign sources of information.

For such items, provide information on one line without explanation.

What form should I use to fill out the procurement schedule?

Draw up the procurement schedule for 2018 according to the rules established by Article 21 of Law No. 44-FZ. For customers of different levels, their own forms and rules for filling out have been approved:

federal customers - by Decree of the Government of the Russian Federation dated 06/05/2015 No. 553;

regional and local customers - by Decree of the Government of the Russian Federation dated June 5, 2015 No. 554. Regional and local authorities, based on these rules, can develop their own forms and procedures to work with the document. An example is the Decree of the Government of the Tyumen Region dated September 22, 2015 No. 444-p.

Important to remember

All procurement plans must be drawn up electronically and must be published in the Unified Information System.

How to fill out the schedule for 2018. Filling instructions

The form graphs for customers of different levels are identical. We'll tell you what to pay attention to when filling out.

Title. In the header part of the schedule, indicate the customer data:

full name and legal form;
TIN, KPP, OKOPF, OKTMO codes;
address, telephone and email;
document type. If you are creating a plan for the first time, indicate “0”, change the serial number of the adjustment (“1”, “2”, etc.);
total annual volume of purchases.

Tabular part. In the tabular part of the schedule, enter the purchases you plan for the year. Moreover, in the 2018 schedule, include information not only about the purchases that you will carry out during this year, but also about the purchases that you will begin in December 2018 and finish in 2019 (letter of the Ministry of Economic Development of Russia dated July 26, 2016 No. D28i-1893 ).

In the schedule table, indicate:

serial number of the purchase;
36-digit procurement identification code;
name of the object and its description;
NMCC, sole supplier contract price or price formula;
the amount of the advance as a percentage of the NMCC, if you plan to pay an advance to the supplier;
planned payments. Enter the total contract payment amount for the current fiscal year. And for long-term contracts - for the planning period and subsequent years;
units of measurement of the procurement object;
the number of goods, works, services that you plan to buy this year. And for long-term contracts - for the planning period and subsequent years;
the period of a one-time purchase or the frequency of recurring purchases;
the amount of security for the application and contract;
planned date for the start of the procurement;
the planned completion date of the contract;
the way you will determine the supplier.

At the end of the tabular part of the schedule, fill in the following lines:

the total amount of NMCC and prices of contracts with a single supplier, broken down for the current year, the planning period and subsequent years;
the amount of NMCC purchases that you carry out through a request for quotations, up to 10 percent of the total annual volume.

Signatures. Sign the completed schedule with the responsible employee and the customer’s manager. Next to it, indicate the dates when the document was drawn up and approved.

How to justify a purchase

All purchases included in the schedule must be justified. This process should include:

NMCC or contract prices concluded with a single supplier;
method for determining the supplier, including additional requirements for procurement participants.

The rules and form of justification for procurement were approved by Decree of the Government of the Russian Federation dated June 5, 2015 No. 555

In addition to the general list of purchases, the following are also subject to justification when creating a schedule:

small purchases;
procurement of services related to sending an employee on a business trip, with participation in festivals, concerts, performances and similar cultural events on the basis of invitations to attend these events;
purchase of teaching services, tour guide services from individuals.

In relation to the listed purchases, it is not the object of purchase that is subject to justification, but the annual volume of these purchases.

How to create a procurement schedule and justification for 2018. Sample filling

Let's look at an example of how to create a procurement schedule for 2018.

Example 1.

The founder of the State Budgetary Institution "University" brought to the establishment the amount of funding for 2018 - 12,300 thousand rubles.

In December 2017, based on the results of competitive procurement, the University entered into contracts for 2018 in the amount of 4,455 thousand rubles. The amount of funds for salaries, taxes and contributions amounted to 6,050 thousand rubles.

The total annual volume of purchases amounted to 6,250,000 rubles. (12,300,000 – 6,050,000).

Contract Manager A.S. Ivanova analyzed mandatory expenses and calculated the amount of funds for purchases for the 2018 schedule:

RUB 12,300,000 – 4,455,000 rub. – 6,250,000 rub. = 1,595,000 rub.

Ivanov did not include the contracts that were concluded in 2017 for 2018 in the schedule for 2018.

After Ivanov, she compiled and posted a schedule and justifications for it in the Unified Information System.

Procurement schedule for 2018 under Federal Law 44: download in Excel

Sample justification for procurement for 2018

When and where to post the procurement schedule for 2018

Approve the procurement schedule within 10 working days from the date of receipt of budget funds or from the date of approval of the financial and economic activity plan. After this, place all planning documents in the Unified Information System. You have three working days for this. Federal customers do this through the Electronic Budget system. Regional and local - through regional and municipal procurement information systems. If there is no such system, directly through the EIS.

If the plan contains procurements that constitute state secrets, document information about them in an appendix to the procurement schedule classified as confidential. Do not publish this application in the Unified Information System (Part 15, Article 21 of Law No. 44-FZ).

On a note

You cannot delete a posted schedule.

If you encounter any difficulties when placing a plan, contact the site's technical support. Or use the guidelines for users. They are posted on the website www.zakupki.gov.ru in the section “Documents” - “Training materials” - “User’s Guide to 44-FZ”.

How to make changes to the schedule

Changes to the compiled and approved procurement plan for 2018 will be possible only if:

1. Object prices.

2. Adjustments to regulations or legislation

3. Changing the procurement format (type of procedure, implementation deadlines, volume of purchased goods or work).

The ability to change the schedule is provided in order to use the savings obtained during competitive procedures, or to comply with instructions issued by control authorities.

Change the schedule no later than 10 calendar days before the day when:

publish procurement notices in the Unified Information System;
send invitations to participate in procurement;
enter into a contract with a single supplier.

The ten-day period does not include the day when changes to the schedule were posted in the Unified Information System, but does include the day when the contract was concluded.

How inspectors will punish

Be careful when working with the schedule. After all, inspectors have the right to fine you for violating publication deadlines and inaccuracies in justification. See the table for how much you will have to pay for violations.

Table. Responsibility for violation of procurement rules

The essence of the violation	Article Code of Administrative Offenses of the Russian Federation	Responsibility of the contract manager or contract service employee
Included in the schedule objects that do not comply with procurement goals or rationing rules	Part 1 Art. 7.29.3	from 20 thousand to 50 thousand rubles.
Did not justify the NMCC or violated the procedure for justifying the purchase	Part 1 Art. 7.29.3	from 20 thousand to 50 thousand rubles.
Violated the procedure or form of justification for the procurement object	Part 2 Art. 7.29.3

From January 1, 2016, all state and municipal customers are required to justify and plan their purchases in accordance with the requirements of Law No. 44-FZ and special regulations of the Government of the Russian Federation. Planning functions are assigned to contract managers and contract services of customers (Part 4, Article 38 of Law No. 44-FZ). It is necessary to focus attention on this, since contract service employees or contract managers are responsible for drawing up and updating schedules.

Please note that from this year the schedule must contain the column “I approve”, which must be filled out. Accordingly, if your regional system does not have such a column in the electronic schedule, then you need to print out the plan form with this column.

What articles of law 44-FZ regulate planning?

Procurement plan and justification - Art. 17 of Law No. 44-FZ.
Schedule - Art. 21 of Law No. 44-FZ.
Justification of procurement for the purpose of forming a procurement plan and schedule - Art. 18 of Law No. 44-FZ.
Rationing in the field of procurement - Art. 19 of Law No. 44-FZ.
Procurement identification code - Art. 23 of Law No. 44-FZ.

There are regulatory legal acts regulating the activities of customers at the federal and regional levels.

Regulatory legal acts for federal level customers:

Decree of the Government of the Russian Federation of June 5, 2015 No. 552“On approval of the Rules for the formation, approval and maintenance of a plan for the procurement of goods, works, services to meet federal needs, as well as requirements for the form procurement plan goods, works, services to meet federal needs";
Decree of the Government of the Russian Federation of June 5, 2015 No. 553“On approval of the Rules for the formation, approval and maintenance procurement schedule goods, works, services to meet federal needs, as well as requirements for the form of the schedule for the procurement of goods, works, services to meet federal needs”;

Regulatory legal acts for customers at the level of a constituent entity of the Russian Federation or the level of a municipal entity:

Decree of the Government of the Russian Federation of November 21, 2013 No. 1043 plans for purchasing goods, works, services to meet the needs of the constituent entity of the Russian Federation and municipal needs, as well as requirements for the form..."
Decree of the Government of the Russian Federation dated 06/05/2015 N 554“On the requirements for the formation, approval and maintenance plan-schedule for the purchase of goods, works, services to meet the needs of the constituent entity of the Russian Federation and municipal needs, as well as the requirements for the form of the schedule for the procurement of goods, works, services"

Customers should monitor changes to these regulations. A number of such changes came into force on January 1, they will be discussed below.

At the local level, legislative acts must also be approved that regulate planning, preparation of procurement plans and schedules in the region. At the same time, subjects of the Russian Federation and municipalities have the right to adjust the timing of the formation of plans, the grounds for making changes to the plans, and include additional information in the plan forms.

For example,

In the Samara region, Government Resolutions SO No. 761 and No. 750 dated November 23, 2015 are in force, which regulate the procedure and timing for the placement and approval of plans.

Information about such legal acts on the procedure for the formation, approval and maintenance of procurement plans and procurement schedules for customers of your constituent entity of the Russian Federation or municipality is available in the UIS in register of normative, methodological and reference information on the regulation of the contract system in the field of procurement at: http://zakupki.gov.ru/epz/legalacts/

What other regulatory legal acts does the customer need under 44-FZ when planning procurement?

Resolution Government of the Russian Federation dated October 29, 2015 No. 1168 “On approval of the Rules for placing in the Unified Information System in the field of procurement plans for the procurement of goods, works, services to meet state and municipal needs, schedules for the purchase of goods, works, services to meet state and municipal needs "

Resolution Government of the Russian Federation dated June 5, 2015 No. 555 “On establishing the procedure for justifying the purchase of goods, works and services to meet state and municipal needs and the forms of such justification.”

Order Ministry of Economic Development of Russia dated June 29, 2015 No. 422 “On approval of the procedure for generating a procurement identification code.”

A number of amendments to these resolutions were introduced by Decree of the Government of the Russian Federation of January 25, 2017 No. 73, according to which, from January 1, 2018, changes were made, including to the requirements for the form of procurement plans (RF PP 1043, RF PP 552):

The final volume of financial support provided for procurement in the current financial year, planning period and in subsequent years (if procurement is planned to be carried out after the expiration of the planning period) should be detailed by the volume of financial support for each budget classification code and the volume of financial support by each subsidy agreement.

Only individual customers are required to detail funds according to the BCC. For example, budgetary and autonomous institutions created by constituent entities of the Russian Federation or municipalities do not detail the amount of financial support under agreements on the provision of subsidies from the relevant budgets.

The second change, which applies to all customers, is the requirements for schedules (changes in RF PP 553, RF PP 554):

The procurement schedule must contain appendices containing justifications for each procurement item, including: justification for the NMCC concluded with a single supplier, determined in accordance with Article 22 of the Federal Law, indicating the quantities and units of measurement of goods and works included in the procurement item , services (if available).

This change entailed an increase in the amount of work for customers, especially since there are no exceptions for small purchases under points 4 and 5. Accordingly, when creating a schedule, the customer must generate a calculation of the NMCC for each item and attach it to the schedule.

The time frame for which procurement plans are formed is remained the same and constitute a period corresponding to the validity period of the law (decision) on the budget for the next financial year and planning period, that is, as a standard we are talking about three-year planning. The plan is prepared in advance.

Thus, the period for which it is necessary to formulate a procurement plan depends on how many years the budget has been adopted for, and, accordingly, on the level of the customer. For federal-level customers, the acts that determine the planning period are the law on the federal budget and the law on the budgets of state extra-budgetary funds of the Russian Federation. For customers at the subject level - the subject’s law on the budget, the subject’s law on territorial extra-budgetary funds. For customers at the municipal level - the municipal legal act on the budget.

Please note that the plan is formed for the period of the approved budget, regardless of the period and amount for which the limits of budget obligations were increased to the customer.

Terms of formation draft plans previously established procurements have been canceled and are now in line with regulations adopted at the regional level.

Deadlines for approval and placement of procurement plans

After approval of the budget and, accordingly, the completion of limits / approval of the plan (program) of financial and economic activities / customers are obliged to:

approve the procurement plan within 10 working days;
place it in the UIS within 3 working days.

Important! In accordance with Article 191 of the Civil Code of the Russian Federation, the course of a period defined by a period of time begins the next day after the calendar date or the occurrence of an event that determines its beginning. The day of PG placement is not included in the calculation of 10 calendar days (counting starts from the next day).

If the deadline in the law is specified in calendar days and the end of the period falls on a weekend, then it is postponed to the first working day after the end of the period. If working days are indicated, then, accordingly, only working days are counted.

Example: if the financial and economic activity plan was approved by the founder on December 29, 2017, then the procurement plan must be approved before January 22, 2018 and posted in the Unified Information System before January 25, 2018.

Separately, RF PP 73 establishes deadlines for approval of procurement plans for unitary and autonomous enterprises:

for state unitary enterprises and municipal unitary enterprises - 10 working days from the date of approval of the PFHD;
for autonomous institutions - 10 working days from the date of concluding agreements on the provision of subsidies for capital investments in capital construction projects of state (municipal) property or the acquisition of real estate objects in state (municipal) property.

Rationing

On January 1, 2016, provisions on rationing purchases came into force in accordance with Art. 19 of Law No. 44-FZ, and, therefore, procurement items in draft procurement plans must be included taking into account standard costs.

Justification for procurement

From January 1, 2016, customers must carry out justification for purchases when planning their purchases (RF PP dated 06/05/2015 No. 555). This applies to both the procurement plan and the schedule.

Algorithm for the formation and approval of the procurement plan for 2018 - 2020

Step one. Before forming a procurement plan, it is necessary to prepare its draft in the form established by Decree of the Government of the Russian Federation of November 21, 2013 No. 1043, which contains clear requirements for filling out the procurement plan form.

Step two. Send the draft procurement plan to the bodies exercising the functions and powers of the founders, the main managers of budget funds, within the time limit established by local regulations

Government customers must submit procurement plans to the main managers of budget funds, and budgetary institutions to the founders). This usually happens in the summer.

Step three. After sending projects to higher institutions, they are adjusted if necessary. After this, based on approved plans for financial and economic activities or limits on budgetary obligations within ten working days the procurement plan is approved.

State customers must approve procurement plans within 10 working days from the date of reaching the limits of budget obligations, and budgetary institutions and unitary enterprises - after approval of the FCD plan.

Step four. Approved plans are posted in the Unified Information System within three working days from the date of approval. The procurement plan must contain the distribution of the full volume of planned purchases for the entire planning period.

The procurement plan does not contain each specific purchase, but includes information in aggregated form - the amount of funding for specific purposes. Each specific purchase is deciphered in a schedule, which is drawn up on the basis of the procurement plan.

Features of filling out the procurement plan form

In order to form a plan, you must fill out the prescribed form.

Firstly, when drawing up a procurement plan, it is necessary to justify the procurement object and the compliance of this object with the purpose of the procurement and the established requirements for goods, works, and services.

When forming a schedule for the financial year, the NMCC, the method of determining the supplier and additional requirements for procurement participants (if any) are justified.

The procurement plan consists of fifteen columns:

Identification code.
Purchasing purposes.
Name of the procurement object.
Volumes of financial support.
Planned year of publication of the notice/contract.
Volume of financial support.
Timing (frequency) of planned purchases.
Information about the COU and 2-stage competitions (yes/no).
Information about mandatory public discussion of the procurement (yes/no).
Date, content and rationale for changes.

Purchase identification code (line 2)

Although the procurement identification code (PIC) is generated automatically by the system, you need to understand how it is generated and what goes into it.

Year of placement

1-2 categories

The last two digits of the year of publication of the notice of procurement, or the sending of an invitation, or the conclusion of a contract with a single supplier are indicated. Even if the purchase was for 2018, but the purchase notice was posted in 2017, then the number “17” should be entered, and this purchase will be included in the schedule of the previous year.

Customer code

3-22 digit

The customer identification code (ownership code + INN + KPP) is taken from the registration data in the personal account in the UIS.

Purchasing plan number

23-26 category

The procurement plan is drawn up for three years. Each year has its own numbering. The IKZ indicates the number of the purchase included in the procurement plan generated (approved) by the customer for the next financial year and planning period (values from 0001 to 9999 are assigned in in ascending order within a year, in which it is planned to place a notice of procurement, conclude a contract with the EP).

In ascending order within a year: 1,2,3. With the new year - new numbering.

Number according to plan

27-29 digits

The number of the purchase included in the procurement plan formed (approved) by the customer for the next financial year is indicated (values from 001 to 999 are assigned in ascending order within the corresponding serial number of the purchase in the procurement plan).

At the stage of drawing up a procurement plan, zeros are entered.

Catalog object code

30-33 digits

Information about the code of the procurement object according to the GWS catalog, generated on the basis of OKPD2, with detail down to the group of goods (works, services):

30-31 digits - class;

32nd category - subclass;

33rd category - group. With the exception of “larger purchases” *

“... in the case of purchasing several goods (works, services) as part of one lot, belonging to different groups according to the OKPD2 code, the customer, when forming the IKZ in 30 - 33 digits, indicates the value “0000.”

Letter from the Ministry of Economic Development of Russia dated April 24, 2017 N OG-D28-5071

Consumption code

34-36 digits

Code of the type of expenses according to the budget classification of the Russian Federation

* “Enlarged” information for each BCC code (Contracts within one clause have one IKZ)

Procurement information is indicated on one line in relation to each of the following procurement items:

medicines purchased in accordance with clause 7 of part 2 of article 83 of the Federal Law;
goods, work or services in an amount not exceeding 100 thousand rubles (if the customer concludes a contract in accordance with clause 4 of part 1 of Article 93 of the Federal Law);
goods, work or services in an amount not exceeding 400 thousand rubles (if the customer concludes a contract in accordance with clause 5 of part 1 of Article 93 of the Federal Law);
services related to sending an employee on a business trip (if the customer concludes a contract in accordance with clause 26 of part 1 of article 93 of the Federal Law);
teaching services provided by individuals;
guide services provided by individuals.
services for the maintenance and repair of non-residential premises transferred for free use or operational management to the customer, water, heat, gas and energy supply services, security services, household waste removal services if these services are provided to another person or persons using non-residential premises located in the building in which the premises are located, transferred to the customer for free use or operational management (clause 23 of part 1 of Article 93)
procurement of services from individuals for the purposes of Rosstat (clause 42 of part 1 of article 93)
services for granting the right to access information contained in documentary, documentographic, abstract, full-text foreign databases and specialized databases of international science citation indices (clause 44 of part 1 of article 93).

Documents containing an indication of IKZ

The documents in which the IKZ must be indicated are listed in Part 1 of Article 23 of Law No. 44-FZ. These include:

procurement plan
schedule
notice of procurement, invitation to participate in the selection of a supplier, carried out in a closed way
procurement documentation
contract (IKZ is indicated by the customer, including in contracts concluded in accordance with clauses 4, 5, 26 and 33 of part 1 of Article 93 of Law N 44-FZ. Moreover, in such IKZ in categories 30 - 33 the value 0 is indicated. Letter from the Ministry of Economic Development of Russia dated March 15, 2017 N D28i-1118)
other documents provided by law

This list is open.

In fact, the IKZ is also indicated in other documents: reports on the execution of the contract (IKZ is entered automatically), acceptance documents under the contract, external examination reports, contract registry entry (automatically), register of dishonest suppliers (FAS Russia), Register of bank guarantees (affixed by the bank) , agreements on joint (centralized) procurement, etc.

The IKZ is also indicated:

when holding joint tenders and auctions (subclause 1.1 of clause 1 of part 1 of article 25 of Law No. 44-FZ);
in the register of contracts concluded by customers (clause 12 of part 2 of article 103 of Law No. 44-FZ);
in the register of dishonest PPI (clause 5 of part 3 of article 104 of Law No. 44-FZ);
in supplier identification protocols.

Responsibility

Failure to indicate IKZ in the documents provided for by Law N 44-FZ may entail liability established by current legislation. According to Part 1.4 of Article 7.30 of the Code of Administrative Offenses of the Russian Federation, administrative liability is provided for the placement in the Unified Information System of documents that are subject to placement or direction, in violation of the requirements stipulated by law.

Note!

Make sure that the IPC is always indicated correctly. If the IPC is formed incorrectly, then it is impossible to change it without canceling the procurement procedure itself.

Purchasing goals (lines 3-4)

In the line “Purpose of the purchase” information about the purpose of the purchase is indicated. To do this, first fill in the “Target Type” field by selecting one of the values from the drop-down list:

achieving the goals of the state program (including the federal target program, departmental target program, other strategic and program-target planning document)
fulfillment of international obligations
performance of functions and powers of government bodies

The most often chosen value is “achieving the goals of the state program.” Then you need to select the program itself from the program directory (more than 700 positions), and enter the result yourself using the keyboard.

For example: Prevention of infectious diseases, including immunoprophylaxis. The result is a reduction in the incidence of infectious diseases.

Lines 5 - 12

5. The name is indicated arbitrarily and can be formed: stationery, office furniture, medicines, wired communication services, etc.

6.Year of publication of the notice: Indicate the year when it is planned post a notice or conclude a contract (if the notice is not generated).

7 - 11. Volume of financial support: this is not the NMCC, but the volume of financial support for each year, for example, for medicines.

12. Timing, frequency of procurement: The frequency of procurement and receipt of GWS is indicated (Daily, as necessary, monthly, once a year, etc.).

Lines 13-15

13. Additional information: Information about purchases that, due to technical or technological complexity, innovative, high-tech or specialized nature, can only be supplied by suppliers (contractors, performers) with the required level of qualifications, as well as scientific research, surveys, design work. Format: YES or NO.

14. Information about mandatory public discussion. Format: YES or NO.

Reasons for making changes to the procurement plan using the example of Resolution No. 552 for federal customers

Bringing plans into line due to changes:

procurement purposes,
requirements for purchased products (including maximum prices) and (or) standard costs for providing customer functions;
Changes to the law (decision) on the budget;
Implementation of laws (local regulations), decisions (instructions) of the President of the Russian Federation, the Government of the Russian Federation, supreme executive authorities in the constituent entities of the Russian Federation;
Changes in established limits;
As a result of mandatory public discussion;
Using savings;
Issuance of an order;
Changes in the timing and (or) frequency of acquisition of goods and materials;
The occurrence of circumstances that cannot be foreseen at the date of approval of the procurement plan.

Rollover purchases

There are often procurements for which contracts are concluded in one year and executed in the next (for example, food products, communication services, etc.). The question arises as to which year such purchases should be included in the procurement plan. Of course, they should be included in the 2017 procurement plan. But the amount is reflected in the 2018 payments (planned payments).

Form for justifying the purchase of goods, works and services to meet state and municipal needs when forming and approving a procurement plan

N p/p	IKZ	Name of the procurement object	Name of the target program	The name of the action of the state program, the functions of the state body, the management body of the state extra-budgetary fund, the municipal body and (or) the name of the international treaty of the Russian Federation	Justification of compliance of the object and (or) procurement objects with the measures of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation	Full name, date of adoption and number of regulatory legal (legal) acts approved in accordance with Article 19, establishing the determination of standard costs
1	2	3	4	5	6	7

The following data is entered into the justification form:

Column 2. Identification code.(The procedure for the formation of IKZ is established by Order of the Ministry of Economic Development No. 422 of June 29, 2015).

Column 3. Name of the procurement object. It practically corresponds to what is called in existing schedules “the name of the subject of the contract” - for example, Personal computer

Column 4. Name of the state program, program of a constituent entity of the Russian Federation, municipal program. Including a target or departmental target program, another document of strategic and program-target planning, if the purchase is planned within the framework of the specified program. At the moment, in accordance with budget legislation, which provides for the widest use of the program-target method of management and budgeting, the activities of state and municipal institutions are usually carried out within the framework of state and municipal programs. Within the framework of these programs, budget expenditures for the activities of institutions are also formed (Part 4 of Article 21, Article 179 of the Budget Code of the Russian Federation).

For example, in the Moscow region, the activities of regional state institutions of secondary vocational education are carried out within the framework of the regional State program of the Moscow region “Education of the Moscow Region” for 2014 - 2018 (subprogram “Vocational education”).

Column 5. Name of the event of the state program, program of the constituent entity of the Russian Federation, municipal program. Including a target or departmental target program, another document of strategic and program-target planning), the name of the function, the powers of the state body, the management body of the state extra-budgetary fund, the municipal body and (or) the name of the international treaty of the Russian Federation. As procurement goals, federal legislation provides not only for the implementation of state or municipal programs, but also for the fulfillment of international obligations of the Russian Federation, the functions and powers of state bodies of the Russian Federation, management bodies of state and territorial extra-budgetary funds of the Russian Federation, state bodies of constituent entities of the Russian Federation, municipal bodies, with the exception of those performed in within the framework of state and municipal programs.

Example of an event name

Improving the material and technical base of state vocational education institutions

(if the purchase was planned at the expense of budget funds transferred to the institution in the form of a subsidy for purposes not related to the implementation of government assignments)

“carrying out educational activities under contracts for the provision of paid educational services in educational institutions of vocational education”

(if the purchase is made at the expense of extra-budgetary funds of the institution, received by it for the provision of paid educational services).

If the purchase is carried out in accordance with Law No. 233-FZ, then justification is not required.

Column 6. Justification of compliance of the object and (or) procurement objects with the measures of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation. In this paragraph, it is necessary to indicate how the procurement corresponds to the above-mentioned measure of the state or municipal program.

Column 7. Full name, date of adoption and number of approved regulations establishing standardization requirements or an indication of the absence of such an act for the corresponding procurement object. For example, if you plan to purchase a car for the head or deputy head of a federal government body with personal assignment, then such a car can cost no more than 2.5 million rubles, if for the head (deputy head) of a structural unit of this body - no more than 1.5 million rub. If you plan to purchase industrial and technical materials for which such rationing will be established, you must indicate in the column the details of the relevant regulatory legal act or write that the act has not been approved.

Attention!

Please study before filling out the rationale. Regulatory regulations applicable in your region

An example of justification for SGOZ from the EP according to clauses 4.5 in accordance with the Rules for Justification of Procurement (Resolution of the Government of the Russian Federation dated June 5, 2015 No. 555)

Purchase identification code	Name of the object and (or) procurement objects	Name of the state program or program of a constituent entity of the Russian Federation, municipal program (including target program,	Name of the event of the state program or program of a constituent entity of the Russian Federation, municipal program (including target program, departmental target program, other strategic and	Justification of compliance of the object and (or) procurement objects with the measures of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation	Full name, date of adoption and number of regulations approved in accordance with Article 19 of the Law
2	3	4	5	6	7
	Purchases of goods, works, services in an amount not exceeding 100 (400) thousand rubles (in accordance with clause 4 (clause 5) part 1 of article 93 of the Federal Law)	Municipal program "Development of Education" for 2016-2020.	Expenses for ensuring the activities of municipal educational institutions “School and preschool meals”, “Ensuring the safety of educational institutions ... of the municipal district”, Subventions for providing students in elementary grades (1-4 inclusive) with free meals.	The purchase is carried out in order to implement the corresponding subprogramme activity	NLA not approved

How to correctly formulate a schedule for 2018, the timing of drawing up and adjusting the plan

When talking about the schedule, you should remember three postulates:

The schedule is the basis for procurement.
Purchases not provided for in the schedules cannot be carried out (Part 11, Article 21).
Formed by the customer in accordance with the procurement plan (Part 2, Article 21)

Timeframe for preparation of the schedule

	Government customers	Budget institutions	Unitary enterprises	Institutions AU and others (Part 4 and Part 6 Article 15)
Formation Draft schedule plan within the time limits established by:		Founder after the budget law was submitted to the State Duma for consideration	Founder after the budget law was submitted to the State Duma for consideration	after the budget law was submitted to the State Duma for consideration
Adjustment Draft plan	Clarification and updating of limits		Clarification and approval of the FCD plan	clarification and conclusion of an agreement / transfer of funds to the account
Approval period within 10 working days	From the date the limits are set	From the date of approval of the PFHD	From the date of approval of the PFHD	From the day the funds are transferred to the account or the agreement is concluded

Schedule structure:

SGOZ (for reference);
IKZ;
name and description of the procurement object, its characteristics (Article 33)
NMCC (thousand rubles)
Advance amount (%)
Payment stages (planned payment amounts) for the entire period
Unit of measurement and code according to OKEI (if it can be measured)
Quantity for the entire period
Frequency (daily, once a month, etc./number of execution stages (month, year)
Amount of bid and contract security
Planned period for posting the notice/concluding the contract (month, year)
Completion date of the contract (month, year)
Purchasing method
Advantages of Article 28 and Article 29
SMP and SONKO
Prohibitions, restrictions, conditions of admission Art. 14
Add. requirements and their justification
Mandatory public comment
Information about banking support of the contract/treasury support of the contract*
Information about the authorized body/institution
Information about the organizer of the joint competition/auction
Date, content and rationale for changes

Features of drawing up a schedule

The rules for describing the procurement object are set out in Article 33 of Law No. 44-FZ. When describing the procurement object in the procurement documentation, the customer must be guided by the following rules:

The description of the procurement object shall indicate the functional, technical and quality characteristics, operational characteristics of the procurement object (if necessary).
The description of the procurement object may include specifications, plans, drawings, sketches, photographs, results of work, testing, requirements.

Catalog of goods, works and services

Please note that on January 1, 2018, paragraph. d clause 10 pp. b clause 1 3 of the RF PP dated 02/08/2017 N 145 “On approval of the Rules for the formation and maintenance of the GWS catalog in the UIS.” The description of GWS, in accordance with the requirements of Article 33 of the law, includes the following information:

a) consumer properties and other characteristics of GWS, including functional, technical, quality characteristics, operational characteristics (if necessary).

The following information will appear in the catalogue:

codes corresponding to TRU, according to Russian and international classification and cataloging systems;
information on standard contracts to be applied.

The following obligation also arises: in the schedule, the name and description of the procurement object must correspond to the positions of the GWS catalog if this object is present in the directory.

If there are no corresponding items in the catalog, the customer provides a description of the product, work, or service in accordance with the requirements of Article 33 of Federal Law No. 44-FZ. The catalog code for GWS for which there is no corresponding item in the catalog is indicated by the code of such GWS in accordance with OKPD2.

If there is an item in the GWS catalogue, and the customer wishes to indicate additional information on the item, additional consumer properties, including functional characteristics, then he is obliged to include in the description of the GWS a justification for the need to use such information.

It must be remembered that the procurement plan and schedule are two interrelated documents. There may be one position in the procurement plan, and several in the schedule, but the opposite cannot be the case: it is technically impossible to combine purchases from the procurement plan in the schedule.

Changing the schedule

Reasons for changing the schedule:

adjusting the schedule;
change in volume and (or) cost, NMCC;
change in the start date of procurement, timing and (or) frequency of acquisition of goods, performance of work, provision of services, method of determining the supplier (contractor, performer), payment stages and (or) amount of advance payment and contract execution period;
cancellation by the customer of the purchase;
use of savings;
issuance of orders by control authorities;
results of mandatory public discussion;
the occurrence of other circumstances that were impossible to foresee at the date of approval of the procurement schedule.

It is important to remember that changes to the procurement object must be made no later than 10 days before the day the procurement notice is posted in the Unified Information System. After making changes.

Termination, change of contract and schedule

The customer’s obligation to make changes to the procurement plan and schedule when changing or terminating the contract is not regulated by law. However, if the contract price decreases, the “payment planning” column must be adjusted to free up funds. If the limits have been revoked, the contract must be terminated.

Features of filling out the purchase justification form

On January 1, 2018, an innovation came into force (RF PP dated January 25, 2017 No. 73), according to which the justification for the NMCC must be attached, including those concluded with a single supplier, which indicates the object of purchase, quantity and units of measurement of goods, works and services .

The question arises: How to place in the Unified Information System the justification for the NMCC in the schedule, taking into account the new rules, if there are restrictions on the number of characters, and there are several positions in the specification and for each you need to indicate the unit of measurement and quantity?

Example of filling out justification

Name of the procurement object	Initial (maximum) contract price, contract price concluded with a single supplier (contractor, performer)	Name of the method for determining and justifying the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer)	Justification for the impossibility of using the methods specified in Part 1 of Article 22 of the Federal Law “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as the Federal Law) to determine and justify the NMCC, CKEP, as well as the justification of the method definitions and justification of NMTsK, TsKEP, not provided for in Part 1 of Article 22 of the Federal Law	Justification of the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer) in the manner established by Article 22 of the Federal Law	Method for determining the supplier (contractor, performer)	Justification of the chosen method of determining the supplier (contractor, performer)
3	4	5	6	7	8	9
Grocery	RUB 110,000.00	method of comparable market prices (market analysis). The method of comparable market prices (market analysis) is a priority for determining and justifying the initial (maximum) contract price for identical goods, in accordance with Part 2 of Article 22 of Law No. 44-FZ.	-	The initial (maximum) contract price is determined in accordance with the requirements of Article 22 of Law No. 44-FZ dated and taking into account the Methodological recommendations for the application of methods for determining the initial (maximum) contract price, approved by Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567. The calculation is made in the appendix No. 1	Request for quotations (Part 2 of Article 72 of Law No. 44-FZ)	NMCC does not exceed the established limit of 500 thousand rubles. and the customer has a limit (no more than 10% of the SGOZ) on requesting quotes.

An example of a calculation indicating for each specification item (Rationale for calculating the initial (maximum) price of a contract for the supply of food products)

	Name of product (works, services)			price for 1 unit rub. Price monitoring			Average unit price, rub	Contract price, rub., *NMCK = Vts**	The coefficient of variation, %
				Commercial offer Organization 1	Commercial offer	Commercial offer i=3
1	Buckwheat	kg	70	15,6	17,2	18	15,93	318,6	7,7
2	Semolina	kg	15	21,50	25,00	27,00	19,50	292,5	14,3
3	Peas	kg	10	15,00	20,00	22,00	19,00	190,6	18,1
4	Hercules	kg	15	15,6	17,2	18	15,93	318,6	7,7
5	Lentils	kg	10	15,00	20,00	22,00	19,00	190,6	18,1
6	ETC.

Features of procurement justification

In relation to purchases carried out in accordance with clause 7 of part 2 of Article 83, the justification for purchases is carried out in accordance with the decision of the medical commission.

In relation to purchases carried out in accordance with paragraphs 4, 5, 26 and 33 of part 1 of Article 93, the annual volume of these purchases is subject to justification.

The justification form for the formation and approval of the schedule plan is attached to the procurement schedule plan.

If changes are made to the procurement plan (schedule), changes are made to the relevant procurement justification forms

Administrative responsibility

The Code of Administrative Offenses provides for 36 grounds for bringing to administrative liability, the amount of which, for a number of reasons, depends on the size of the NMCC.

Answers on questions

Is it possible to enter a position in the PP for several OKPDs (for example, medicines), and in the PG to divide this position into separate purchases with different OKPD2? Yes. You made a mistake with the OKPD2 code, can you change the purchase code in an already placed procurement plan item without canceling the purchase? Since this field is tied to the IKZ, it is not corrected. In this case, you need to cancel this position and re-enter it indicating the correct OKPD2 code. Are we obliged to comply with any deadlines for updating the procurement plan if changes are made to the PPCD? The deadline for making changes to the PP if there is a need to adjust it is not established by law. The main thing is to adjust the plan before making changes to the schedule and posting notices (concluding contracts). There is no regulated period between making changes to the institution’s performance indicators and the procurement plan. There is also no direct administrative punishment for failure to make changes to the procurement plan or violation of the deadline for making such changes after a change in the institution’s performance indicators. The first version of the PG may not contain all planned purchases? Is it possible to indicate in the first edition of the PG not all funds provided for in the estimate (PFHD) (only for individual items)? Formally, there is no prohibition, but based on the principles of the formation of planning documents, the first edition should contain all purchases as much as possible (all funds should be “distributed”). Also, the grounds for making changes to the procurement plan include only those that allow changes to already placed purchases.

2. Schedules are formed by customers in accordance with procurement plans.

3. The schedule includes the following information in relation to each purchase:

2) name and description of the procurement object, indicating the characteristics of such an object, taking into account the provisions of Article 33 of this Federal Law, the quantity of goods supplied, the volume of work performed, services provided, planned timing, frequency of delivery of goods, performance of work or provision of services, initial (maximum) price contract, the price of the contract concluded with a single supplier (contractor, performer), justification for the purchase in accordance with Article 18 of this Federal Law, the amount of the advance (if advance payment is provided), stages of payment (if the execution of the contract and its payment are provided in stages);

3) additional requirements for procurement participants (if there are such requirements) and justification for such requirements;

4) the method for determining the supplier (contractor, performer) and the rationale for choosing this method;

5) purchase start date;

6) information on the amount of security provided for the corresponding application of the procurement participant and security for the execution of the contract;

7) information on the application of the criterion for the life cycle cost of a product or an object created as a result of the work specified in Part 3 of Article 32 of this Federal Law (if the specified criterion is applied) when determining the supplier (contractor, performer);

8) information on banking support of the contract in cases established in accordance with Article 35 of this Federal Law.

4. The procedure for the formation, approval and maintenance of procurement plans and schedules to meet federal needs is established by the Government of the Russian Federation.

5. The procedure for the formation, approval and maintenance of procurement plans and schedules to meet the needs of the constituent entity of the Russian Federation, municipal needs is established accordingly by the highest executive body of state power of the constituent entity of the Russian Federation, the local administration, taking into account the requirements established by the Government of the Russian Federation.

6. Requirements for the form of schedules and the procedure for their placement in a unified information system are established by the Government of the Russian Federation.

7. The Government of the Russian Federation, the highest executive bodies of state power of the constituent entities of the Russian Federation, local administrations have the right to determine the list of additional information included in the schedules.

8. Peculiarities of inclusion in the schedule of information on centralized procurement, joint competitions and joint auctions, procurement in which closed methods of identifying suppliers (contractors, performers) are used, as well as on individual procurements provided for in paragraph 7 of part 2 of Article 83, paragraph 3 of Part 2 of Article 83.1, Part 1 of Article 93 and Article 111 of this Federal Law may be established by the Government of the Russian Federation.

(see text in the previous edition)

9. If the procurement period established taking into account the provisions of the budget legislation of the Russian Federation exceeds the period for which the schedule is approved, the schedule also includes the total quantity of goods supplied, the volume of work performed, services provided to meet state or municipal needs and the amount required to pay them for the entire duration of the contract in the years following the financial year for which the schedule is approved.

10. The schedule is developed annually for one year and approved by the customer within ten working days after he receives the volume of rights in monetary terms to accept and (or) fulfill obligations or approve the financial and economic activity plan in accordance with the legislation of the Russian Federation.

11. Customers make purchases in accordance with the information included in the schedules in accordance with Part 3 of this article. Purchases not provided for in the schedules cannot be carried out.

12. It is not allowed to place notices of procurement, procurement documentation in the unified information system, or send invitations to participate in determining a supplier (contractor, performer) in a closed way if such notices, documentation, invitations contain information that does not correspond to the information specified in plans and schedules.

13. The schedule is subject to change by the customer in the event of a change in the procurement plan, as well as in the following cases:

1) increase or decrease in the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer);

2) a change before the start of procurement of the contract execution period, payment procedure or advance amount;

3) change in the procurement start date and (or) method of determining the supplier (contractor, performer), cancellation by the customer of the purchase provided for in the schedule;

4) implementation of the decision made by the customer based on the results of the mandatory public discussion of procurement conducted in accordance with Article 20 of this Federal Law and not requiring changes to the procurement plan;

14. Application in accordance with

Through procurement plans and schedules, customers determine the justified need for the purchase of goods, works or services (clauses 2, 4-6, part 2, article 17 44-FZ) and the characteristic conditions of the planned order: object, price, quantitative indicators (clause 2, 4, part 3, article 21 44-FZ). The generated documents are placed in the Unified Information System without fail. How to make changes to a procurement plan or schedule , we will look at it in the article.

Changes in the procurement plan under 44 Federal Laws

The regulatory framework allows for adjustments only in a number of cases (RF Regulations dated June 5, 2015 No. 552 and No. 1043 dated November 21, 2013):

to bring it into line with the intended purpose of procurement (Articles 13, 19 44-FZ);
for similar rationing with acts and provisions on the budget;
to comply with the standards of current legislative and by-laws and decisions;
to reflect the customer’s reported budget obligations, taking into account all movements in the current financial statements;
to implement the decision on mandatory public discussion;
to spend savings generated through other procurement procedures;
to implement the conditions of the order of authorized regulatory authorities;
in the event of unforeseen obligations.

Order on adjustment of planning documents

If it is necessary to make changes to the procurement plan under 44 Federal Law, submit an application to management (clause 1, part 4, article 38 44-FZ). The manager, in turn, creates an order in free form, which reflects all the necessary information regarding the adjustments being made.

Making changes to the procurement plan

After three working days after signing the order, the responsible person must place the amended provisions in the Unified Information System (Part 9 of Article 17 of Federal Law No. 44).

After the user has selected the “Make changes” option, a new document is created in the UIS, designated “In preparation”. The new version copies the data from the previous document. In the file itself, it becomes possible to adjust each position, as well as include a new order.

User manual for EIS dated 09/01/2017.

Change of schedule according to 44 Federal Law

Changes to the 2019 schedule are made upon cancellation of the planned procurement procedure, in case of a significant inversion of the terms of the order (cost, tender period, method of determining the supplier) or in pursuance of the decision of the mandatory public discussion (Part 13 of Article 21 44-FZ).

Changes to the schedule plan in 2019 must be published within three working days after their adoption and approval by order. The adjustment procedure in the UIS is similar to the previous case.

Making changes to the schedule implies that the deadline for generating a notice of procurement procedures will occur no earlier than ten days after the publication of adjustments for a specific object of the order.

Adjustment of planning documents under Federal Law 223

Amendments to the norms of 223 Federal Law are regulated by the Russian Federation Regulations dated September 17, 2012. No. 132 and is allowed when adjusting the list of goods, works and services planned for purchase, the planned timing of ordering procedures, the method of its implementation, or the frequency of contractual relations and the fulfillment of conditions under the contract. Also, amendments are allowed in case of adjustment by more than 10% of the cost indicator of the procurement object or on other grounds established in the customer’s local regulations.

When conducting such competitive methods as a competition or auction, it is recommended to adhere to strict time limits when creating modifications and publish the changes made in advance (before issuing a notification of the order).

The new edition of the procurement plan is signed with the electronic digital signature key of the responsible executive of the institution acting as the customer and is subject to publication in the Unified Information System.