Many people wonder how to delete a procurement plan in the UIS. The answer is simple: you can, but only if it is not published.
A posted planning document (status in the UIS is “Posted”) cannot be erased! You can only change or remove individual positions.
The list of cases in which adjustments are made is specified in the Russian Federation Regulations dated November 21, 2015 No. 1043:
- innovations in the budget law, increased limits;
- for the execution of legislative and subordinate regulations and decisions;
- as a result of public discussion;
- use of savings obtained as a result of tenders;
- issuing orders from authorized bodies;
- rescheduling and/or period of acquisition of goods, works, services;
- innovations that cannot be foreseen at the date of approval.
How to delete a procurement plan on the government procurement website
If, however, there is a need to remove an unplaced PP from the government procurement site, then in this case you must select the “Delete” item in the context menu; to confirm the action, the site will display a message, after which you must click on the “Yes” button. A corresponding deletion entry will appear in the event log. If this was the only unposted version, the system will completely discard the information about it.
How to remove a purchase from a procurement plan
To remove a position from the PP, the contract manager must, on the basis of an order for adjustments signed by the manager, make adjustments to the Unified Information System within three days from the date of signing such an order. To do this, select “Make changes” in the PP menu.
When you click on the “Continue” button, a new version of the document is created with the status “In preparation”. To change the required position, select the “Change” item. There will also be functionality for adding a new position.
Detailed instructions are also contained in the UIS user manual: it tells how to remove an item from the procurement plan; however, a video is not provided.
How to delete a schedule for 2019
Deleting a schedule follows a scheme similar to the deletion described above. The posted schedule cannot be removed from the UIS. If necessary, you can cancel an unplaced document by opening the appropriate page.
Find the schedule in the “preparing” state and click on the “Delete” item in the menu. When clicked, a message appears confirming that the unplaced schedule information will be deleted. Then the unplaced information is deleted.
Responsibility of the customer when making changes
The customer must remember responsibility for any violations or errors associated with untimely placement of changes related to government procurement. Officials bear personal responsibility. Moreover, this applies to both heads of contract services and employees in the “specialist” position. In case of non-compliance of goods, works, services in the schedule and order plan with the goals and requirements of Law 44-FZ, the official will pay a fine from 20,000 to 50,000 rubles. If the customer violates the approval deadline, as well as if he violates the rules for making changes to these plans, he will pay a fine from 5,000 to 30,000 rubles. A similar penalty will be imposed for untimely posting by an official of a schedule and procurement in the Unified Information System.
From January 1, 2015, it became impossible to publish a plan in Excel or Word table format (electronic form) in the unified information system (hereinafter referred to as the UIS, Official Website, OOS), and the customer now has the obligation to formulate a procurement plan in a structured form. In this regard, many customers have questions related to filling out the structured procurement plan form offered by the functionality of the Official website (www.zakupki.gov.ru).
In accordance with clause 2 of Article 4 of the Federal Law of July 18, 2011 No. 223-FZ “On the procurement of goods, works, services by certain types of legal entities” (hereinafter referred to as the Procurement Law, Law No. 223-FZ, 223-FZ), the customer places in the Unified Information System a plan for the procurement of goods, works, and services for a period of at least one year. The procedure for forming a plan for the procurement of goods, works, services, the procedure and timing for placing such a plan in the Unified Information System, and the requirements for its form are established by Decree of the Government of the Russian Federation of September 17, 2012 No. 932 “On approval of the rules for the formation of a plan for the purchase of goods (works, services) and requirements for the form such a plan" (hereinafter - RF PP No. 932).
The procedure for posting on the Official website of the procurement plan, changes made to the procurement plan, is established by Decree of the Government of the Russian Federation of September 10, 2012 No. 908 “On approval of the regulations on posting procurement information on the official website” (hereinafter referred to as RF PP No. 908).
According to RF PP No. 932, if the contract execution period exceeds the period for which procurement plans are approved (long-term contracts), the procurement plans also include information for the entire procurement period until the contract is executed. Those. in the column “Planned date or period of placement of the notice of purchase (month, year)” the date or period when the purchase was placed must be indicated.
Example
According to clause 15 of RF PP No. 908, in order to post a procurement plan, the customer’s representative creates a procurement plan (a structured view of the procurement plan) using the functionality of the Official website or places an electronic type of the procurement plan in the closed part of the Official website. However, clause 15 regarding the placement of an electronic type of the procurement plan was valid until December 31, 2014, now the customer, guided by this norm, must place the procurement plan in a structured form according to the form that is proposed for completion on the Official website.
According to clause 16 of RF PP No. 908, if necessary, the customer’s representative can, along with the structured view of the procurement plan, place the procurement plan in the form of a graphic image of its original. This rule is not mandatory.
The procurement plan is considered properly posted after it is posted on the Official Website:
structured type of procurement plan and (or) electronic type of procurement plan
or
a structured view of the procurement plan and a graphical view of such a plan
The placement of the procurement plan for goods, works, services, information on amendments to it on the Environmental Protection Agency is carried out within 10 calendar days from the date of approval of the plan or amendments to it.
The procurement plan is posted on the official website no later than December 31 of the current calendar year. Some believe that the last day to post a procurement plan in 2015 was January 12th. This opinion is incorrect; the last day was December 31, 2014.
According to RF PP No. 932 (clause 9 of the Rules), if the procurement is carried out through a competition or auction, changes to the procurement plan are made no later than the posting of the procurement notice, procurement documentation or changes made to them on the Official website. If the day of making changes is equal to the moment of making the decision to make changes (approval by the head of the changes), then the scheme for including information about the conduct of a competition or auction in the procurement plan in the UIS is as follows:
- 01/15/15 - amendments to the procurement plan, approval by the appropriate person;
- 01/15/15 - publication in the Unified Information System of information about the competition (auction);
- 01/24/15 - (within 10 days from the date of changes) publication of the procurement plan with a list of changes on the Official website.
It would be more correct if information on the Official Website about the planned purchase appears earlier or simultaneously with the purchase itself.
According to Part 9 of Art. 8 of the Procurement Law from 01/01/2013 to 01/01/2015, purchase plans for innovative products, high-tech products, and medicines are placed by customers in the Unified Information System for a three-year period.
Example
The customer posted a plan for purchasing innovative products
for the period from 01/01/2013 to 12/31/2015.
According to Part 3 of Art. 4 of the Procurement Law, from January 1, 2015, such a plan is placed by the customer in the Unified Information System for the period from five to seven years, while posting it before 12/31/2014 for the period 01/01/2015 - 12/31/2019 The official website does not allow, displaying information that the procurement plan for innovative products, high-tech products, medicines is valid until 12/31/2015. When sending an official request to the technical support service of the Official Website, it is reported that the obligation to post such a plan appears only in 2015.
Despite the fact that procurement plans must be approved for one year, and for innovative, high-tech products and medicines for a longer period, the number of adjustments to procurement plans during the year is not limited.
Adjustments to the procurement plan can be carried out as in the cases established by RF PP No. 932:
Changes in the need for goods (works, services), including the timing of acquisition, the method of procurement and the deadline for execution of the contract;
Changes of more than 10 percent in the cost of goods (works, services) planned for purchase, identified as a result of preparation for the specific procurement procedure, as a result of which it is impossible to carry out the purchase in accordance with the planned amount of funds provided for in the purchase plan;
... and in other cases, for example:
If there is a need to purchase goods, works, services not provided for in the procurement plans, including in connection with the involvement, during the execution of a contract, under which the customer is a supplier (performer, contractor), other persons to fulfill those stipulated by the contract, other persons to fulfill those stipulated contract of customer obligations;
If there is a need to change procurement information specified in the procurement plans;
In other cases established by the procurement regulations and other customer documents, for example, regulations on planning in the organization.
The last of the above reasons for making changes to the procurement plan should be paid close attention, since in the absence of appropriate references in the procurement regulations, it will be impossible to make changes to the procurement plan already approved by the customer in terms of, for example, corrections of OKVED codes, OKDP planned for procurement products.
The procedure for posting information on changes to the procurement plan on the official website is contained in clauses 18-19 of RF PP No. 908
Making changes to a structured procurement plan
To post information about changes to the structured procurement plan, the customer:
makes changes to the structured view of the procurement plan, as well as a document containing a list of changes made
or
makes changes to the structured view of the procurement plan and places a modified graphical view of the procurement plan, as well as a document containing a list of changes made.
A document containing a list of changes made is drawn up in any form in electronic form, i.e. using the means provided by the functionality of the official website, and the information contained in the file in a format that allows it to be saved on users’ technical means and allows, after saving, the ability to search and copy an arbitrary fragment of text (hereinafter referred to as electronic form) (clause 9 of the RF PP No. 908).
Possible version of a document containing a list of changes made
“In accordance with clause 5 of the Regulations on posting procurement information on the official website, approved by Decree of the Government of the Russian Federation of September 10, 2012 No. 908 “On approval of the Regulations on posting procurement information on the official website”, a change in the information posted on the official website procurement is carried out in accordance with these Regulations with the placement of a document containing a list of changes made.
LIST OF CHANGES MADE
(information to which the Customer makes changes is indicated)
1) The procurement method under No. 13 “Open competition” has been changed to “Request for proposals”;
2) Procurement No. 103 is excluded from the procurement plan;
(All changes are indicated: those that were made in the form of the site, and those that were made in the attached documents in electronic form. The changes should be described in such a way that it is clearly clear what and where was replaced/added/excluded. Requirements for registration There is no file. It is possible to use tabular presentation of information)."
Information compiled using the functionality of the Official Website must match the information posted on the Official Website contained in documents in electronic form. Based on clause 9 of Part I of the RF PP No. 908, in case of discrepancy, information compiled using the functionality of the Official Website is considered priority.
In accordance with clause 4 of the RF PP No. 908, changes in the procurement plan are considered to be posted on the official website properly after they are posted in the public part of the official website and the document containing the specified information is signed with a qualified certificate of the electronic signature verification key (hereinafter referred to as the electronic signature) of the person , authorized to post information on the official website on behalf of the customer (hereinafter referred to as the customer’s representative), in the closed part of the official site, access to which is carried out using an electronic signature, after registration on the official website in the manner established by the federal executive body authorized by the Government Russian Federation to maintain the official website (hereinafter referred to as the closed part of the official website, the authorized body).
Let's consider the algorithm of work on the official website:
- In the closed part of the Official website, the customer’s representative, using an electronic signature, logs into his personal account:
- Next, you need to click on the “Register of procurement plans” tab on the left side of the screen, and a register of the organization’s annual procurement plans will appear in the working window. By hovering the cursor over the context menu icon, you should select “Project of changes”:
Important !
The date of approval of the plan implies the date of approval of the changes, and it is from this date that the system calculates the period (within 10 calendar days) for posting information about changes to the plan on the official website in accordance with section 3, clause 14 of the RF PP No. 908.
- Now you need to go to the “Procurement plan items” tab (1), then:
To delete a position, use the “Delete” button (5).
- Entering justification for changing a position in the “Position Information” tab that opens:
- Fill in all fields with an asterisk and select one of the actions - “Finish data entry” or “Save and add a new position”:
- Changes are published in the “All information” tab in the “PURCHASE PLANS REGISTER”; to do this, hover over the context menu icon and select the “Publish” action. At the project stage, it is also possible to edit and delete draft changes; after signing with an electronic signature (i.e. publishing on the Official Website), this will not be possible. After signing, it will only be possible to edit documents by creating new versions, while previous editions will be in the public domain (clause 6 of RF PP No. 908). Removal of information from the Official Website is possible only on the basis of an order from the executive authority authorized to monitor compliance with the requirements of the Federal Law, or by a court decision (Part 7 of the RF PP No. 908):
It is also worth noting that on May 16, 2014, the changes made to the Code of Administrative Offenses of the Russian Federation (hereinafter referred to as the Code of Administrative Offenses of the Russian Federation) by Federal Law dated May 5, 2014 N 122-FZ (hereinafter referred to as Law No. 122-FZ) came into force. In accordance with them, administrative liability is provided for violations of the legislation on the procurement of goods (works, services) by certain types of legal entities.
The main type of administrative punishment applied when committing these violations is the imposition of a fine. In some cases, disqualification is applied.
Below are the elements of administrative offenses in the field of procurement of goods, works, services by certain types of legal entities, which may be applicable within the framework of the topic we are considering, in case of violations.
|
Composition of an administrative offense |
Subject of an administrative offense |
Amount of fine |
Statute of limitations for bringing to administrative liability |
|
|
Violation of the terms provided for by the legislation of the Russian Federation in the field of procurement of goods, works, services by certain types of legal entities in the UIS in the field of procurement of information on the procurement of goods, works, services, the placement of which is provided for by the legislation of the Russian Federation in the field of procurement of goods, works, services by certain types of legal entities, except for the cases provided for in Part 6 of Article 7.32.3 |
official legal |
|||
|
Failure to post in the Unified Information System in the field of procurement information on the procurement of goods, works, services, the placement of which is provided for by the legislation of the Russian Federation in the field of procurement of goods, works, services by certain types of legal entities |
official legal |
1 year from the date of commission of the administrative offense |
For reference
On the site OTC tender implemented and works very convenient planning module, providing automation of creationstructured plan.
The process is simple and consists of the following steps:
- Upload the plan in the form of an Excel table to your personal account on the ETP;
- Send the plan to the EIS;
- Sign the plan in the EIS with an electronic signature.
The platform itself performs the conversion from a tabular format to a structured form and saves the customer from meaningless routine work.
Revision dated February 8, 2017
1. Where to work for federal customers - in the Unified Information System or in the procurement subsystem of the “Electronic Budget”
Make your own decision about which system to work in. Both systems allow you to generate and post procurement documents.
If you have problems transferring data from the Electronic Budget to the Unified Information System, you can work through the Unified Information System, but work in the Electronic Budget will be blocked.
2. Is it possible to delete an incorrect line in the plan or procurement schedule in the UIS?
The UIS does not have a function for deleting a line of a plan or schedule. Cancel the purchase, make changes to the plan and schedule.
If you posted an incorrect plan or schedule, create a new version of the document. The old one will become irrelevant.
3. Is it possible to change the procurement identification code?
The EIS does not allow changing IKZ. Cancel the purchase and create a new position.
4. Can the customer independently assign numbers to lines in the procurement plan?
Yes maybe. In the procurement plan, each line has a serial number, which you can specify manually. The number must be unique. Start with "001".
For information on how to work with procurement plans in the UIS, see the User Guide.
5. What to do if you have placed duplicate plans or procurement schedules in the Unified Information System
To delete a duplicate plan or schedule, inform the support service or the territorial body of the Federal Treasury which document to delete.
Documents that were sent twice and passed control in the personal account of the control body are duplicated. EIS deletes duplicates automatically. If this does not happen, it means that notices were posted according to different schedules.
6. In what cases should information about savings be included in the schedule according to Resolution No. 000
Make changes to the schedule when you intend to add additional lines due to savings. There is no need to change the document every time after concluding a contract.
Customers clarify plans and schedules based on the results of concluded contracts in accordance with paragraph 3 of the Requirements, which were approved by the Government of the Russian Federation by Resolution No. 000 of June 5, 2015.
7. In the personal account of the authorized body, it is not possible to create a register of procurement plans for 2017. How to proceed
The authorized body does not create procurement plans and schedules for the customer. The customer does this independently in his personal account. The authorized body creates plans and schedules if the customer has completely transferred the procurement budget to it. In this case, the authorized body creates documents with the authority of the customer. The work of the authorized body in centralized procurement is regulated by Article 26 of the Law.
If you decide that individual purchases will be placed by an authorized body, indicate the name of the organization in the positions of the schedule. The authorized body will make purchases only for the items indicated.
All state and municipal procurements must be carried out in accordance with the provisions. This legislative act, since April 2013, regulates the planning of procurement of goods (works, services), the system for identifying suppliers (contractors, performers), the procedure for concluding special contracts, and also regulates the audit in the field of public procurement.
The Federal Law is aimed at increasing efficiency and rationality in the distribution of funds necessary to support the needs of state and municipal organizations. In this regard, each government agency is obliged to plan its government procurement in advance. According to this, the government procurement plan must be posted on the official website of government purchases in the open part. The content of the plan should reflect the needs of the institution for a period of 3 years. The document must indicate all tenders that will be held in the future, regardless of the form of tendering (auction, competition, request for quotations).
To publish the government purchase plan on the official website The algorithm of actions is as follows:
- submit the document for review to an authorized institution;
- a limit is set;
- based on the approved government procurement plan, a schedule for the coming year is being developed;
- in the process of developing the schedule, changes and additions are made to the public procurement plan;
- The schedule is posted in the EIS.
When purchasing goods, services or work for state and municipal needs, it is necessary to draw up a correct plan. Federal Law No. 44 “On the contract system in the field of acquisition of goods, works, services to meet state and municipal needs” regulates the rules for drawing up a plan in the second chapter.
Chapter 2 Article 17 Federal Law 44
The provisions of this article state that procurement plans are drawn up by customers based on their own needs. Necessarily The document contains the following information:
- special code (as the code is determined as specified in Article 23 of the Federal Law in question);
- why the product, work or service is purchased (described in accordance with Article 13);
- name of the purchased product;
- the volume of financial resources intended for government procurement;
- the period established for the purchase of goods, works or services;
- the need for the purchased product in accordance with Article 18 of the law in question;
- information about mandatory public comment;
- additional information requested by the highest executive bodies of state power.
To see what the government procurement plan looks like, go to
Paragraph 7 of this Article 17 states that the plan is drawn up by the municipal or state customer, taking into account the provisions of the Russian budget system. According to the law, the authorized person approves the drawn up plan within 10 working days. After approval, the customer is obliged to post the government procurement document in the Unified Information System within 3 working days.
Based on the provisions of paragraph 10 of the article 17 under consideration, it follows that the customer has the right to post procurement plans on its websites on the Internet communication network, and also has the right to publish the document in print media.
Step-by-step instructions: how to make changes to the procurement schedule?
To carry out state or municipal procurement in a unified information system, in addition to drawing up a purchase plan, it is necessary to draw up a schedule. This document contains information about the needs of a state or municipal institution for goods (works, services) for the upcoming financial year. The document is drawn up for a period of one year. The procedure and rules for drawing up the schedule are contained in 44 Federal Laws, namely in Article 21.
Article 21 specifies what information should be contained in the schedule:
- special code of the purchase object;
- name of the public procurement object;
- characteristics of goods, works, services;
- supplier determination method;
- procurement start date;
- information on banking support of the agreement in accordance with the provisions of Article 35.
According to Federal Law No. 44 “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”, it is allowed to make changes and adjustments to the procurement schedule. The grounds for making changes are contained in Article 21 of Federal Law No. 44:
- if adjustments have been made to the procurement plan;
- there has been a change in the contract price - a decrease or increase;
- the contract execution period has changed, provided that the changes occurred before the start of public procurement;
- the procurement start date has changed;
- regulatory documents on the budget have changed.
According to the law, changes to the procurement schedule are made on the official website of the Unified Information System. If you have problems making adjustments, you should contact technical support and indicate the problem. When introducing innovations into a document, it is imperative to indicate the legal justification for such actions.
To change or cancel purchases in a published schedule, you should:
- make changes to public procurement with the status “Included in the schedule published in the EIS”;
- then click the “Make changes” button;
- the purchase will change its status to “Editing for schedule plan”;
- then fill in the “Rationale for changes” field;
- after selecting the correct justification, you need to click the “Save” button;
- After all changes have been saved, the user needs to re-publish the schedule.
The schedule must be adjusted 10 days before the notice is posted in the Unified Information System. Failure to make changes in a timely manner may result in a fine (for legal entities - 50,000 rubles, for authorized persons - 15,000 rubles).
Canceling a scheduled purchase
According to the provisions of the Federal Law “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs,” in addition to amending the documentation, it is possible to cancel purchases. To prevent the customer from being fined, you need to know how to cancel a purchase in terms of procurement under 44 Federal Laws in 2017. The main condition for canceling a scheduled acquisition is the presence of legal grounds. The reasons for cancellation are the same as for making changes.
To cancel a purchase in the UIS, you must perform the action “deleting a position in the procurement plan.” And in the future, instructions for making changes to the plan and schedule are followed. According to the law, the customer should draw up a memo indicating the amendment or cancellation of the purchase.
The document must indicate:
- table of contents;
- where is he going;
- text of the letter;
- justification for public procurement;
- justification of the reason for making adjustments;
- terms of payment;
- signature of an authorized person;
- list of applications.
For a visual example, you can download the memo
Download Federal Law 44
In order to draw up a plan for state and municipal acquisitions in 2017, customers need to draw up a plan for 2018-2020. Based on the information in the plan, you can draw up a schedule for the coming year 2018. According to Law 44, the customer is obliged to fill out the document and submit it for verification to an authorized person no later than July 1, 2017. When the document is approved, it is necessary to enter it into the Unified Information System.
To find out the rules and procedure for conducting electronic bidding, you need to study the full version of the legislative act on public procurement. You can download the latest edition of the Federal Law of the Russian Federation “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” at